Term: 20 Months (expected return of incumbent: July 2026)
Geographic Catchment Area: Kamloops which is located within the unceded Secwépemcul'ecw and home of the Two Rivers Métis Society.
Reports to: Director of Finance
Hours of Work: Monday to Friday from 8:30am-4:30pm.
Position Overview:
The Accounting Assistant will oversee all payroll accounting, account receivables, assist with accounts payable and financial functions for Lii Michif Otipemisiwak Family and Community Services (LMO) and its subsidiaries. This includes, but is not limited to, ensuring accurate recording and reporting of timesheet entries, all related submissions to CRA, WCB, MPP, BCGEU. All aspects of Account Receivable, and Accounts Payable. Entry into accounting programs financial information, employee information, providing advice on financial matters and assist with general administrative duties as required. The position will involve interaction with staff and clients.
General Duties
• Completes monthly general ledger reconciliations.
• Prepares and/or assists in the preparation of finance-related reports, spreadsheets, and/or briefing notes as requested.
• Processes payment requests for agency and/or client-related purchases, including distribution of gift cards and company credit cards, and EFT transactions as required.
• Acts as relief for Accounts Payable as required.
• Assists in providing supporting information on financial activities relating to fulfilling contract administration requirements.
• Ensures all Payroll and Accounts Receivable related filing is up to date weekly and assists with Accounts Payable filing when needed.
• Posts all applicable receipts (cash, cheque, or EFT) in Bank Reconciliation weekly on Thursdays
• Prepares and/or assists in preparing finance-related policies for staff distribution.
• Travels to and from LMO offices within Kamloops and the bank to complete weekly deposits.
Payroll
• Verifies timesheets for both payroll companies on a bi-weekly basis.
• Processes payroll using infoHR and PayDirt bi-weekly and posts to bank by end of day Wednesday.
• Completes Record of Employment and final payments as required for terminations, resignations, and leaves of absence.
• Ensure accuracy in GoGlobal for payroll purposes.
• Completes and processes all mandatory employment related cost payments and reporting including BCGEU Union Dues, MPP, WCB, EI, CRA, Group Health, etc. by applicable due dates for both payroll companies.
• Processes all payroll related invoices, employee expense claims, etc. as required.
• Prepares payroll related documentation as required such as seniority reports, employee history, etc.
• Manages employee pension plan enrollments and terminations and submission of year end Payroll reports to MPP.
• Prepare and distribute T4, T4A’s, year-end CRA reconciliations and reports.
Accounts Receivable
• Prepares and distributes rent invoices for LMO Housing Society Tenants by the 1st of every month.
• Posts receivable invoices monthly
• Processes incoming payments and applies to applicable departments when received.
• Prepares receipt of payments for tenants, funders, etc. as required.
• Prepares and submits weekly bank deposits.
• Other duties as required.
Credit Cards and Gift Cards
• Monitor company credit card use by releasing credit cards to employees with approved payment requirements and tracking credit card use via sign-out calendar.
• Collect ALL receipts for credit card purchases, enter receipts into accounting software (Adagio), and ensure all transactions are coded to the appropriate department.
• Monthly reconciliation and posting of Credit Card Purchases by comparing posted transactions to collected receipts to ensure no discrepancies are present.
• Purchase Gift Cards as required
• Distribute and reconcile Gift Cards as required
Qualifications & Requirements
• Post-Secondary Diploma Accounting, Finance, or related field
• 3 years related experience in administering payroll for 50-plus employees
• Proficiency in using module-based accounting programs (i.e. PayDirt, Adagio, infoHR/Go Global)
• Previous experience in an Indigenous non-profit agency
• Knowledge of Métis history, culture, and community
• Advanced knowledge of Microsoft Excel
• Demonstrated ability to be creative, innovative and highly organized.
• Demonstrated ability to work within a high paced, high energy and high stressed work environment.
• Valid driver’s license and vehicle required.
• Successful applicant must pass a criminal record review.
• As per Section 16 of the Federal Charter of Human Rights Act, preference will be given to applicants of Aboriginal Ancestry